QuickBooks for churches costs $140 a month for Plus, the cheapest plan with fund tracking, or $80 a year through TechSoup. Plans, payroll and Quicken migration.
No account needed for your first 3 conversions. We never store your bank login.
QuickBooks for churches means QuickBooks Online Plus or Advanced, because those are the only plans where Intuit lets you tag income and expenses to a designated fund with classes. Plus costs $140 a month at list price ($70 for the first three months), and an eligible 501(c)(3) church can get the same Plus subscription through TechSoup for an $80 yearly admin fee. Simple Start ($38) and Essentials ($85) are cheaper but cannot track funds, so most churches should skip them.
Those prices come from Intuit's church accounting page and its pricing page, and the TechSoup figure from TechSoup's QuickBooks Online for Nonprofits page. This page is for the treasurer, church administrator or volunteer bookkeeper who is about to pay for a plan: which tier a congregation actually needs, what each route costs over a year, where QuickBooks needs extra setup for church work, and how to bring years of Quicken records across without retyping them.
Most small churches did not start in QuickBooks. They started in Quicken, a spreadsheet, or a donated copy of something older, and they switch when the board, an auditor or a building campaign asks for reports by fund. The table below puts every realistic way to pay for QuickBooks next to each other, so you can see the year one bill before you sign up.
Two things decide the bill. First, whether your church qualifies for TechSoup: if it does, Plus costs $80 a year instead of $1,680, and nothing else on this list comes close. Second, payroll, which TechSoup does not donate and which can cost more each year than the accounting plan itself once you have three or four people on staff.
Swipe to see all columns →
| Route to QuickBooks for a church | Price | Year one cost | Fund tracking with classes | Users | Who it fits |
|---|---|---|---|---|---|
| QuickBooks Online Plus via TechSoup | $80 admin fee a year | $80 | Yes | 5 | Churches with 501(c)(3) status verified by TechSoup |
| QuickBooks Online Advanced via TechSoup | $170 admin fee a year | $170 | Yes, unlimited classes | 25 | Large churches and multi-campus ministries |
| QuickBooks Online Plus, direct | $140 a month ($70 for 3 months) | $1,470 with the offer, $1,680 at list | Yes, 40 classes and locations | 5 plus 2 accountants | Churches that do not qualify for TechSoup or need it today |
| QuickBooks Online Advanced, direct | $340 a month ($170 for 3 months) | $3,570 with the offer, $4,080 at list | Yes, unlimited | 25 plus 3 accountants | Churches with a finance team and approval workflows |
| QuickBooks Online Essentials | $85 a month | $1,020 at list | No | 3 | Not recommended for fund accounting |
| QuickBooks Online Simple Start | $38 a month | $456 at list | No | 1 | Not recommended for fund accounting |
| QuickBooks Workforce payroll with Plus | $203 a month plus $10 per employee | Varies with staff | Yes | 5 | Churches paying a pastor or staff through payroll |
Built for the QIF files Quicken and finance tools actually export, checked before it exports.
The converter adds up the transactions it parsed and matches that to your file total before you export, so nothing is silently dropped.
Valid OFX 1.02 with QuickBooks Web Connect headers. Online and Desktop import it as a standard bank feed.
Date, payee, and amount are read straight from the QIF tags, so there is nothing to map and no layout to match.
Bulk upload for catch-up and cleanup work. Each file gets its own reconciliation check and its own exports.
Mixed date formats, apostrophe years, currency symbols, and split lines in a QIF are cleaned up and summed before the .qbo is built.
One conversion, three files: the .qbo for QuickBooks, an XLSX to review, and a CSV for everything else.
Three steps. No column-mapping wizard.
Drag in a .qif export from Quicken, your bank, or another finance tool. Any QIF type works.
Every transaction is parsed and checked against your file total. You see the rows before exporting.
Download the .qbo and import it as a Web Connect bank feed. Excel and CSV are in the same download.
The specifics that decide whether the import is clean. If your case is not here, message us in chat.
QuickBooks costs a church $140 a month for QuickBooks Online Plus or $340 a month for Advanced at Intuit's list price, with 50 percent off the first three months for new subscribers. Through TechSoup, an eligible church pays an $80 yearly admin fee for Plus or $170 for Advanced. Payroll, payments processing and add-on apps are billed separately in every case.
Intuit does not sell a separate church edition of QuickBooks Online. The church page on quickbooks.intuit.com links to the same four plans every business buys, and sales tax is added in most states unless your church files an exemption with Intuit. If you want every discount route in one place, our QuickBooks Online discount guide covers ProAdvisor pricing and the intro offer alongside TechSoup.
QuickBooks Online Plus is the best version of QuickBooks for most churches. It is the cheapest plan that tracks classes, which is how QuickBooks separates the general fund, missions, the building fund and youth ministry, and it includes budgets, five users and two accountant logins. Advanced only makes sense above five users or 40 funds and locations combined.
Intuit's church page states it plainly: classes for designated funds are "available only in QuickBooks Online Plus and Advanced." A congregation that buys Simple Start to save money ends up with one pool of income and expenses and no clean way to show the board how much is left in the building fund. Our QuickBooks Online Plus pricing page lists every way to pay for Plus, and QuickBooks Online Advanced pricing covers the larger plan.
No church gets QuickBooks Online at no cost, but TechSoup comes close: an eligible church pays an $80 admin fee a year for Plus or $170 for Advanced, a fraction of the $1,680 and $4,080 list prices. TechSoup verifies 501(c)(3) status first, gives each organization one donated subscription, and does not include payroll.
Churches are treated as tax exempt by the IRS without filing for a determination letter, but TechSoup still needs to validate the organization before it approves the donation, so start that process before your current software renews. The full fee table, eligibility steps and the one-subscription rule are in our guide to TechSoup QuickBooks for nonprofits.
Set up QuickBooks for a church in five steps: buy Plus or Advanced, turn on class tracking in Account and Settings, create one class per fund (general, missions, building, benevolence), set up donors as customers so gifts can be recorded with sales receipts, and connect the church bank accounts. Then bring in past transactions so this year's reports are complete.
QuickBooks does fund accounting for churches through classes, not through true fund balances. You tag every gift and expense with a fund class and run a profit and loss by class to see each fund's activity. It works well for a church with a handful of designated funds, but carrying restricted fund balances forward year to year takes manual journal entries.
That gap is the main reason some churches buy purpose-built fund accounting software instead. Aplos, for example, keeps a balance sheet and income statement by fund out of the box. We compare the two head to head, with prices, in Aplos vs QuickBooks for churches. For most congregations under a few hundred members, classes in QuickBooks Plus are enough, and a CPA who already knows QuickBooks is far easier to find.
QuickBooks can produce church contribution statements, but it has no dedicated year-end giving statement. Churches that record each member as a customer and each gift as a sales receipt run a sales by customer detail report, filter it to the year, and send it to each donor, or connect a giving app that builds the statements for them.
The IRS requires a written acknowledgment for any single contribution of $250 or more, and the statement has to say whether the church provided goods or services in return. A report from QuickBooks covers the amounts and dates; add the required wording to your letter template. Intuit's church page also points to connected donation apps for online giving, which push gifts into QuickBooks already tagged by fund.
Yes, QuickBooks Workforce payroll can pay pastors and church staff, but it is an add-on: Intuit lists the Plus bundle with Workforce Premium at $203 a month plus $10 per employee, and TechSoup's donated plans exclude payroll. Clergy pay needs extra setup, because a minister's housing allowance is excluded from income tax and ministers pay their own Social Security and Medicare, so the church withholds no FICA.
Set up the housing allowance and the minister's tax treatment with your CPA before the first payroll run, not after. A church with one part-time pastor and no other employees often finds a standalone payroll service cheaper than the bundle, so price both before you commit.
QuickBooks Online is better for a church in 2026. Intuit has stopped selling most QuickBooks Desktop editions to new customers, TechSoup now donates the Online plans, and Online lets a treasurer, a pastor and an outside accountant work in the same books from different places. Desktop only makes sense for a church already running it under an existing license.
If your church is still on an older Desktop file, our page on QuickBooks Desktop being discontinued lists the cutoff dates and the move to Online.
Move church records from Quicken to QuickBooks by exporting each account from Quicken as a QIF file, converting the QIF to a QBO Web Connect file, and uploading it to the matching bank account in QuickBooks Online. QuickBooks rejects QIF files directly, so the conversion step is required. Then assign fund classes as you review the imported transactions.
The converter at the top of this page reads the QIF tags, keeps dates, payees, amounts and memos, fixes the date format and writes the bank ID QuickBooks expects, so the upload does not fail. A treasurer with five years of checking, savings and building fund accounts can convert each year in one pass with the bulk QIF to QBO converter. The step-by-step version, including opening balances, is on QIF to QuickBooks Online, and our Quicken for nonprofits guide explains when a church has outgrown Quicken.
QuickBooks is good for small churches that need reports by fund, a CPA who can log in, and bank feeds, and that qualify for the $80 TechSoup price. For a church with one checking account, no designated funds and a single volunteer, it can be more than needed. The deciding factor is fund tracking: if the board asks about funds, buy Plus.
The volunteer problem is real, though. QuickBooks assumes a bookkeeper who knows debits and credits. If your treasurer changes every two years, document the class list and the gift entry steps in one page and keep it with the books.
The best church accounting software depends on how your church tracks money. QuickBooks Online Plus is best for churches that want a mainstream system their CPA already knows and qualify for TechSoup. Aplos is best for churches that need true fund balances and built-in giving statements, at $79 to $229 a month. Smaller tools suit a church with one account.
Upload a QIF export, get a QuickBooks-ready .qbo back in seconds. No card to try it.
Whichever system you choose, you will bring history with you. QuickBooks takes QBO files from our converter; Aplos imports past transactions from a spreadsheet template, which our QIF to Excel converter fills from a Quicken export.
Related pages: QuickBooks Online pricing for every plan, QuickBooks Online Plus pricing, QuickBooks Online Advanced pricing, TechSoup QuickBooks for nonprofits, Aplos vs QuickBooks for churches, Quicken for nonprofits, convert Quicken to QuickBooks and QIF to QuickBooks Online.
For the solo bookkeeper running a monthly close in QuickBooks.
For a firm or finance team converting across many clients and currencies.
For high-volume practices that convert without a monthly cap and drive it from their own scripts.
The converter itself does not change between plans. Only the monthly volume does.
For larger practices that want their tickets answered first and help onboarding unusual bank export layouts. Buy it here like any other plan.
